What is Data Backup and Recovery?
Handling data is important for any business that relies heavily on computing technology. So, it is important for enterprises to understand what data backup is and recovery.
Data backup and recovery are two overlapping fields in handling data. They could have differences, but they both support one another. Backup is important in recovery as it is useful in salvaging damaged data. Recovery is important for backup as it is the primary purpose of why backups are made in the first place. So, knowledge on both fields is important in knowing what data backup is and recovery.
Data loss and breach could cause damage to one’s reputation and financial assets. So, businesses should be knowledgeable about data backup and recovery procedures.
What is Data Backup?
Copying data to another storage is the simplest explanation of what is data backup. Data backup is one of the most fundamental elements of a data recovery plan. Since the hardware of a storage is fragile, data has a large chance of getting wiped out. So, any business that relies heavily on computers should always maintain data backup. Keeping these important data from getting lost is the purpose of what is data backup.
Data Backup Type #1: Full Backup
A full backup is when you keep a whole file or folder for backup. This means that not a single detail of data is missed in a full backup. This kind of backup is effective when whole files get destroyed. Since, you made a full backup of the file, you can easily recover it. The downside of this kind of backup, though, is it eats up time and storage space to make.
Data Backup Type #2: Incremental Backup
An incremental backup is when you backup only the changes since the last backup. So, you would only have to make a full backup once. Afterwards, you would only have to backup the changes. Knowing what is data backup and recovery in this way allows you to efficiently use storage. This is because making a backup of only the changes to files saves more storage and time than full backups.
Data Backup Type #3: Differential Backup
Differential backup is similar to incremental backup. Only that a differential backup backups the data since the last full backup, not the last backup. It uses storage and time more efficiently than a full backup. This is because you no longer have to make a full backup with a differential backup. However, differential backups use storage and time less efficiently than incremental backups. Incremental backup only backs up changes you made since the last backup, not the last full backup.
Different Ways to Backup Data
Data backup is essentially copying data from one storage to another. So, when your main storage loses its data for some reason, you can rely on the backup data.
There are two main ways to store data backup. One way is to use hardware such as a Fash Drive, Tapes, DVD/CD, NAS or External Storage Drives. Another way is to put it in a cloud storage. Businesses may have problems with scaling a storage hardware. So, they use cloud instead. Cloud storage is flexible and, thus, scalable. The capacity of cloud storage could be easily upgraded or downgraded. This makes cloud computing one of the most powerful data backup software. One of the examples of cloud storage used as a data backup software is Google Drive.
Things to Know About Data Recovery
Recovery is simply the processes and steps in recovering lost data.
There could be a lot of possible reasons behind data loss. Factors that naturally occur such as overheating, fire, Power surges, mechanical failure, malware attacks, natural disasters and human errors could also be factors. There are various ways on how you can recover lost data. First, is by relying on a backup data you made. A trend nowadays is making backup data in a secure cloud storage. Another way is to use data recovery software to salvage wiped out data. But, for worse cases, hiring a data recovery services provider is advisable.
Data loss is a serious threat to your data. You may have sensitive information within your storage spaces. Any loss or breach of this information could lead to your business’s demise. So, protect it by sketching your own data backup and recovery plan.
The SCARY Misunderstanding Most Business Owners Have About Their Backup System
Simply having a backup of your data is NOT ENOUGH to guarantee you could be back up and running fast in the event of a disaster. Having a data backup merely means that you have a copy of your company’s data stored somewhere; it does NOT mean you have a way to instantly restore your network back to normal – a shocking dose of truth most business owners discover after they’ve experienced a major network crash or data-erasing disaster.
So You Reach For Your Backup Only To Discover…
Your information is there, but without a server, you have nowhere to load that information, and no way to access it. On top of that, a backup only holds your data, not your operating system, settings, or software applications. So even if you can load the data, you can’t actually use it without re-loading all the software applications—no small feat. Even IF you have all the software disks and key codes (most people don’t), it could still take days — possibly weeks— to rebuild, and the costs can run into the thousands.
Disaster Recovery Plan
The three most common causes of server downtime are hardware failure, software corruption and human error. But nearly 20% of businesses suffer damaging downtime from fire, flood, theft, or other natural disasters, and 44% of them never recover—and that’s mostly because they didn’t have a disaster recovery plan in place.
A disaster recovery plan covers more than just backup. It maps out how to get your business restored and running again in every possible scenario.
Crucial Components to a Disaster Recovery Plan
If something happens to your office, will your employees be able to work from home? Do you have an alternate plan for not to affect your business heavily? How quickly could you get technology equipment you need to function like phones, computers, scanners, or printers? How will you access the Internet? Make a point to document the answers to these questions.
Onsite Server “Virtualization.” In a downtime situation, virtualization is basically a business owner’s lifeline to his business. This is now affordable technology can literally get you back up and running just as you were before the disaster in as little as 24 hours. If the disaster doesn’t take out your whole office, virtualization can have you back in business the same day. Here’s how it works. A second server makes exact copies of everything on your server—operating system, software applications and data—every 15-60 minutes.
This server replica, also known as an “image,” can take over if your main server fails or gets corrupted. No need to re-load software, reconfigures your network, or re-loads your data. In as little as 30 minutes, everyone in your company can get back to work, just as they were before the downtime. Compare this to the days or WEEKS it could take without virtualization; the productivity and money savings is staggering.
Offsite Image of Your Server
Fire, flood, theft, natural disasters, or even faulty office sprinkler systems can physically damage your office equipment, including your server and your backup system. Head this off by having an exact copy (an image) of your server’s operating system, settings, programs, and data sent daily to an offsite location. Also make sure this image can be quickly loaded on to a server and shipped to you.
NAS Products – Bundled with Backup & Recovery Features
Just restore your data from the latest backup in the event of a disaster, and quickly get back to business
Store data from your computers to your NAS, backup data between your NAS either locally or externally seamlessly and instantly with software included in NAS.
Latest NAS OS also allows automatic bi-direction synchronization between NAS and data storage offered by public cloud services such as Amazon Cloud Drive, Dropbox, Google Drive, OneDrive and Azure.
Enterprise NAS Solutions from NETGEAR, QNAP, DELL, SYNOLOGY, ASUSTOR deliver robust backup and storage solutions to keep your business-critical data safe, secure, and accessible at all times. And both provide replication, disaster recovery, and cloud solutions to ensure that your data remains safe, even in the event of a site-wide disaster.
Many Enterprise NAS comes with bundled Backup suite, gives options of seamlessly complement hardware with software by providing an integrated backup and recovery appliance. This turnkey solution centralizes your data administration, and streamlines acquisition, deployment and technical support.
Microsoft Azure Cloud Backup
Simplify data protection from ransomware and human error
A cost-effective, one-click backup solution, Azure Backup simplifies data recovery and is easier to enable than other cloud backup services.
Instant cloud backup
Turn on Azure Backup in the Azure portal to immediately backup and restore Azure SQL Database, individual files, folders and entire VMs. Continuously track your assets with dynamic reports.
Azure Backup is simple because it is built into the platform. It has one-click backup support for SQL database and virtual machines running in Azure. Azure Backup is cost-effective and less complex than other cloud backup solutions while keeping your data safe from ransomware and human errors.
Azure and on-premises backup
Back up Azure Virtual Machines, SQL workloads and on-premises VMware machines without additional infrastructure
Restore data with application consistency using VSS snapshot (Windows) and fsfreeze (Linux).
Reduce your costs
Eliminate the need for tape, external storage drives or offsite backup. Get cost-effective short- and long-term retention and restore SQL Database, individual files, folders and VMs in Azure or on-premises at no additional cost.
Security of backup cloud data
Encrypt data and keep it for extended periods, even after legitimate deletion, through multifactor authentication.
Cloud backup management
Manage resources and activity from the Azure central backup management portal
Data Backup and Recovery Solutions by KAPADIA INFOTECH
KAPADIA INFOTECH delivers the data protection and recovery solutions as per your need. Our powerful, yet simple, low impact platform options ensures your data is backed up in the fastest and most efficient manner, and stored in a secure and highly recoverable format.